How to Design a SaaS Application: A Step-by-Step Guide

The global IT market may not meet growth expectations this year. However, cloud computing continues its upward trajectory. 

Gartner predicts cloud growth will rise by 6.3% in 2025. In fact, the global software as a service (SaaS) market is expected to reach $623 billion by 2025.

Curious about cloud software? Learn about the ASP model vs SaaS model and which is best for your business.

But how does one design a profitable, customer-satisfying SaaS application? What exactly makes for good SaaS design?

This comprehensive guide breaks down the process of designing a SaaS product from the ground up. It provides practical design tips to help you create software that delights users and drives revenue.

We’ve organized the guide into four digestible sections:

• The role of design in SaaS
• How to design a SaaS product
• SaaS design checklist
• Useful SaaS website design tips

Creating a new app can be complicated, but these tips on how to start an app simplify the journey.

Let’s get started!

What is SaaS Design?

Great User Experience + Great User Interface = Great Product. This is what you need to keep in mind while undertaking the process of designing SaaS software.

Both components hold significance in offering a great SaaS product. And these design components are not just limited to a few aspects. Many of them decide the overall look and functionality of the software. Hence, they need absolute focus.

For instance, if you are designing SaaS software, it is necessary to keep the following factors in mind:

• Layout
• Accessibility
• Visual Design
• Database

And others!

If you want to glue the users to your software, ensure that you embed all of these in it and follow some of these proven SaaS website design tips.

Tip 1: Streamline Sign Up and Login

A user wants a signup process that he or she can complete without hassle. It isn’t that easy.

You need to ensure that you do not ask the user something that makes them completely skip signing up for your software.

For instance, provide a free trial to the user, but don’t keep their credit card information. It makes the user a bit insecure.

Keep in mind that you need to:

1. Attract a user and
2. Engage a user

To make it happen, be careful with your signup process.

Tip 2: User-Friendly, Engaging Onboarding

The first impression is the last. Since good onboarding allows you to make it last, it is best to grab it. Educate and engage the new customers. You can accomplish this by incorporating user-friendly steps and resources for possible sticking points.

1. Keep the signup steps simple and make sure you don’t add lengthy forms for the users to fill.
2. Include a process completion bar for the users to monitor.
3. Introduce chat support, in case the user wants help.
4. Keep the users engaged so that they keep coming back.

Autodesk is the finest example of this. The software firm created an extensive learning site that allowed users to take self-paced courses after discovering the glitch in their onboarding process.

Tip 3: Incorporate Gamification Elements

One thing that can make your service or product more interactive and attractive for users is effective communication.

In designing a SaaS product, you can use game elements such as tracking and monitoring to reward users for their achievements. SaaS founders often apply psychological tactics to boost product adoption and customer loyalty.

Here is an example:

Bunchball Nitro, a cloud-based platform, uses advanced technology in the SaaS sales process to push its employees to achieve better results.

All these aspects will help you harness higher engagement, which ultimately leads to product growth and profit.

Here is more about what is cloud migration and how to do it right.

Now let’s take a look at how to use all of these hacks in the design process.

Want to build a SaaS product? This guide explains how to start a SaaS business step by step.

How to Design a SaaS Product

The process of how to design SaaS software has a particular approach. Everyone has a different one. We at Spdload designed SaaS software by undertaking the following steps:

Stage 1: Pre-Design Planning

The process of knowing how to design a SaaS product starts even before designing. To create a valuable design, it is vital to know the context, the end-users, and present it with an accurate hierarchy.

1. Interview with Customer

Before you ask anyone, you have to build a strategy. Your strategy may include the following:

• Goal setting
• Questionnaire preparation
• Contacting people
• Conducting Interviews

With customer interviews, a SaaS company can understand a user’s thought process and test their ideas in the run-up to designing a SaaS product.

You can ask the following questions to the users:

• What features do the audience like the most?
• What do they need in the app?
• How do the customers use the app?
• What languages do most of the users speak?

And others! These will help you get a better insight into your potential audience.

2. Validating a Pain Statement

Now that you have gathered information from the audience, you know what causes them pain or what they want. Use this pain statement to create a viable solution. But are you sure they are looking for this? It will be better to be affirmative about what you are making.

One effective and safe way is to create an MVP in business.

But before that, you can use some methods and online tools for validating the pain statement.

3. Identifying User Journey

For a SaaS company, it is essential to identify touchpoints where the customer would possibly interact with the software.

After all, you would want to know when and how they come in contact with your brand.

All touchpoints should be clear to describe the solution your software is going to provide.

So, how will you do it?

Below are some common touchpoints you can incorporate to define the customer journey.

1. Website design
2. Live chat
3. Chatbots
4. Social media
5. Customer reviews

4. Identify Persona and Start to Ideate Persona-Based Design

How to design a SaaS product that expands and diversifies your revenue faster?

If that is the ultimate goal, identify the customer persona!

Try to figure out the users who will use the product and how they will use it.

Here’s how your team can do it.

Based on the answers above, one can imagine the user and the UI/UX design expected.

Stage 2: User Experience (UX) Design

The UX design, as we know, is that part of the design that influences how a user interacts with the software.

In the same context, we would like to tell you about an e-commerce widget, a B2B platform that Spdload developed to rev up eCommerce sales.

With it, our primary challenge was to build an empathy-based user experience. This particular assignment had complicated information and technical architecture.

To overcome it, our designers integrated a widget and third-party services such as Viber and Telegram to add value to the channel created for e-commerce app businesses.

Discover eCommerce startup ideas that fit the latest SaaS trends and customer demands.

We would like to highlight that each iteration seeks approval from the founder or, in other words, the real user.

Learn more about how to develop an e-commerce app in our guide.

1. Mind Map

In designing the UX, creating a mind map can help you streamline the process of designing a SaaS product. It should help you meet all the requirements without missing anything.

A mind map is nothing but a visual representation of your software idea. It displays the relationship of different parts with each other.

Not only is a mind map capable of introducing a new insight to the designer, but it also develops new combinations, thereby improving how a customer will see or use the product in the future.

Most importantly, it helps to foresee a project just as intended by the founder. We at Spdload worked on the UX mind map of the app SwiDate.

2. Low and High-Fidelity Prototypes

Prototypes help check the usability and feasibility of a SaaS product. It is broadly divided into two types:

• Low fidelity
• High fidelity

If low fidelity is the basic model of your SaaS, a high fidelity prototype is the closest mimic of the finished product. Both of these include content, visual design, and interactivity.

The table below should help you understand the two more clearly.

When you know how to design SaaS software, you know how important testing the product is. Get both of these SaaS prototypes user-tested before releasing the final product in the market.

It is necessary to take your time in planning the SaaS design process and then finalize the functional requirements of the SaaS product.

3. UX Writing

Short and engaging UX writing not only increases fresh signups for your SaaS software but also helps retain existing users.

UX writing is the art of creating a UI copy to guide a user when using a product and help them interact with it. It is also known as microcopy.

Here is a table to help you understand UX writing a bit more.

UX writers design a microcopy using the best UX practices while designing the entire experience from scratch.

The unconventional and quirky microcopy of Mailchimp has helped Mailchimp design a unique identity for itself in the market.

Everyone wants to know how to design SaaS software that engages as well as retains a user. But user retention is not an easy task. Good UX writing can help achieve it with a seamless experience.

How? The first encounter of a user is with the UX copy. This interaction sets the tone for the relationship. A UX copy helps a user in using advanced functionalities and also elaborates on new features.

Let’s understand this with an example.

Airbnb uses smart UX writing to mitigate a user’s fear of being charged before deciding to pay. The SaaS product ensures that the user knows that they won’t be charged just by pressing the ‘Book’ button.

Stage 3: User Interface (UI) Design

Why do you think you need to have a good UI in place? Well, it is all aimed at increasing the attractiveness and engagement of a product. Our SaaS website design tips should be helpful in this regard.

In line with the ongoing minimalist design trend, choose a two-color palette and an accent color, which is all you need to hit the bull’s eye. The logos should be sharp but not over the top.

Animations are in vogue and must be used explicitly to build a brand image.

How to Build Your Own SaaS Product

We have come to the most important thing in learning how to design SaaS software from scratch.

1. Hero Section with Clear Value Proposition

Are you aware of the 15-second rule to impress the user? If not, you should be!

Failing to do so may result in losing the potential customer. So, what’s next?

Create a clear hero section. Take it as your only chance to tell the user about your value proposition. It has three main elements.

1. Hero image
2. Hero headline
3. A Call-to-action

2. Prominent Sign-Up Button in Hero or Top Right

Whether you are looking to generate more leads, get more signups, or spread the word about your products, nothing works better than placing a CTA in the hero section.

A signup button in the hero section motivates people to follow the instructions more dedicatedly.

3. Seamless Sign-Up Process

No one has the time and patience to go over multiple pages of the sign-up. Keep the process simple and straightforward with as few complexities as possible. As it is, you will have many opportunities to know your users more, but let them first find it engaging.

One of the best SaaS website design tips we can give you is to explain upfront the purpose of collecting the data. Keep it short, simple, and minimal. Remove distractions and keep them natural, avoiding common mistakes.

Most importantly, guide the users all through the process.

To start with, name and email are sufficient. A proven way to attract more customers to sign up is by adding a call to action.

Here’s an example – Google Apps page has dedicated the entire front page to a simple CTA “GET STARTED.”

4. Engaging Onboarding

If you have wondered how to design SaaS software that hooks an audience right from the word go, focus on onboarding.

Create a customer-centric strategy to establish structured onboarding. An engaging onboarding has four design features/aspects:

Apart from the above, the design, support, training, and customer experience also play a crucial role in engaging onboarding.

And again, keep it small. Eventually, your monthly recurring revenue will tell you how much you have succeeded.

Slack is one of the finest examples of intelligent onboarding methods for new users. Hubspot has a personalized in-app onboarding sequence to help users understand how to use it and achieve business goals.

5. Gamification Elements

Many companies are incorporating game psychology into their products. But adding a game isn’t enough to hook your customers. Apply a thoughtful strategy before adding a specific game. Use the design elements and good gaming features in a non-related context.

On LinkedIn in the early years, due to poor visuals, people hardly completed their profiles. Once a profile progress bar was added, the profile creation ratio rose to 60%.

For one of our clients at Spdload, we designed an online fitness platform, GetReinvented. The aim was to help athletes improve performance with gamification. Explore these ideas for fitness apps and start building.

To achieve this, we did customer research and applied the achievement system, and ascertained the viability with A/B testing on different user cohorts. Needless to say, our client was impressed.

6. Logical Navigation and Page Hierarchy

Your SaaS website design tips learning would be incomplete without seamless navigation and page hierarchy.

Design easy-to-use navigation for global customers. Place all your features, tools, and individual data here. Be careful not to cram all the features in one place.

Different data should have different pagination layouts. Keeping them in one place may confuse the users, and they might leave the application altogether.

What’s Next?

Designing a successful SaaS platform is a challenging task. You need an experienced design team that can deliver an exceptional user experience.

Here at Spdload, we have a proven track record of building state-of-the-art SaaS products from the ground up. 

Don’t just take our word for it:

• Check out our portfolio and Clutch reviews to see the SaaS solutions we have launched. For example, we partnered with a client on human resource application development project. This is an MVP platform that helped them validate the idea and even raise seed funding.
• Read our comprehensive SaaS development guide explaining the end-to-end process from business analysis through maintenance. We’ve included insider SaaS design tips as well.
• For more on building a winning SaaS dev team, see our guide on outsourcing SaaS development.

If you’re looking to design and develop a best-in-class SaaS platform, set up a consultation with our experts. 

We’ll review your project goals and chart the best path to an effective, scalable solution.

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